Skip to Main Content

Scholar@UPRM (UPRM Institutional Repository): Conferences and Events

Help using and depositing in the institutional repository

Instrucciones

Instructions for depositing products from events carried out at UPRM at the Digital Institutional Repository of the University of Mayaguez.

Description: The collection titled “Conference Proceedings & Events” includes specifically presentations, lectures and posters of celebrated events that were planned or sponsored by the UPRM, where our faculty, investigators, and students participate. 

  • Sadly, content created by people that DO NOT belong to our community cannot be deposited. 

  • If you have presented at a conference or a quality event led by a professor or investigator from the UPRM, that was organized by a third party or by the Mayaguez University itself, the content will be stored within the collection  “Faculty Works”.

 Before you Start

  • Convert your document into a PDF or PDF/A. Make sure any included hyperlinks are functioning properly.

  • Standardize the name of the document according to the following format (Do not use accent marks)

    • Activiyintials_LastnameandInitial_Date_type of document 

    • Example 1: ARPAS_OrtizG_20190425_presentation

    • Example 2: HSI_BellidoC_20180612_poster

  • Find the official and complete name of the event (You will need it). 

  • The file’s size should not exceed 5Mb. You may use programs such as Adobe Acrobat, Apple Preview, Windows-PDF Compressor,Ilovepdf, and others. 

Alternatives for depositing in this collection. 

Coordinator of Event

In order to facilitate the coordination of the deposit of the products of all the participants, the coordinator of the event may communicate with the GRIC staff with anticipation. 

Write an email to  gric@uprm.edu  with the Subject “Application for Access to the Collection of Conferences and Events” (Solicitud Acceso a Colección Conferencias y Eventos) and include:

  • Name of conference or event. 

  • Date and location of where the activity will take place.  

  • Full name, specify if you are a professor or an undergraduate/graduate student and the email of all the participants. 

We will create the accounts and give the participants access to the collection, so that they can submit their content. 

Independent Participants

If it is not coordinated with anticipation, the participants may solicit for access to the collection by filling out the following form: https://uprm.libsurveys.com/direaccess


Instrucciones para depósito

  • Go to the repository’s page: scholar.uprm.edu

  • At the bar on top of the page, press “ Login” in order to access the repository with your institutional account.

  • Utilize the UPR’s credentials.  

 

 

 





 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Go to the next tab with intructions in order to complete the template.

 

Descriptive Fields

The following section requires for you to complete various fields of information about your document. It would be appreciated if you carefully filled them out, watching out for accents and possible orthographic errors. As a general rule, only utilize capital letters in the beginning of the title and subtitle (if any), in proper or geographic names, acronyms, and symbols.   

To be sure that you have all the information you need, read the following fields: 

Field Content
Title

Fill in your document's title. If there is a subtitle, please separate it with two period (:). Only use capital letters at the beginning of the title and subtitle (if any), in geographical or proper names, acronyms, and symbols. 

Other Titles

If the title is in another language, add it in this section.

Author

Submit the last names and name of the main author. If there are co-authors, click on  "Add" and add each of the co-authors. 

Description

Place the summary of the presentation, poster or paper. 

College

Select the faculty in which the main author belongs to. 

Department

Select the department in which the main author belongs to.  

Program

Select the program in which the main author belongs to. 

Language

Select the primary language in which the document is written in. S

Type

For papers or presentations, select "presentation"; for poster, select "posters".

Copyrights Holder

Indicate the name(s) of the copyright holders of the document.  

Use the following format: (c) Year Name LastName. 

Date

Indique el año, mes y día en el que presentó el contenido.

Presented at

Indicate the year, month and day in which the content was presented. 

Acknowledgments (Sponsorship)

Indicate the support or financial aid needed to complete the investigation.

If there is not any, leave in blank.

Keywords

Enter the key words or phrases. To add multiple ones, write the first one and then press  “Add”. You may include up to five key words.

File

Upload your document. Remember to change the name of the file BEFORE uploading. 

File Description

Leave in blank. 

Embargo until specific date

If you wish to restrict the access to the document, you may do so through an embargo. Indicate the year, month and day in which the document can be consulted. If you do not want an embargo, leave in blank.  

Embargo reason

Indicate the reasons why the document is under embargo. If you do not have an embargo, leave in blank. 

License Type

In this section, indicate the instructions of use for your content. You have four options to choose from:

 
  • Public domain– Choose this option if the work is NO LONGER copyrighted or has authorship rights (Ex. Material that was published before 1923) (“No Known Copyright”)

  • CC0– Choose this alternative if, as an author, you yield all rights to the work.  This includes the right to copy, distribute, exhibit, and present the work,  or create other works derived from the original, for whatever purpose without having to ask for permission. (“No Rights Reserved” ).

  • Creative Commons– Select this alternative in order to grant a license for the use of the work. In this case, your work can be copied, distributed and transmitted by others as long as they follow the following instructions. (“ Some Rights Reserved” ). 

    • Allow commercial use – If it is allowed to be used commercially. Select  “Yes”, if the person DOES NOT need to ask for your permission. Select “No”, if the person has to ask you permission BEFORE they utilize it for commercial purposes. 

    • Allow modifications– The permission to copy, distribute, and transmit a modified version derived from your work. Select “Yes”, if the person can create a modified or derived version of your work. Select “ShareAlike” if they must share under the same license. Select “No” if they are NOT allowed to create derived or edited versions of the work.

  • No Creative Commons– Select this option if you desire to keep all rights to your work (“All Rights Reserved”).

Distribution License

The repositories most important role is to be able to preserve and give access to the scientific products of our university. For this to be possible, you must give us permission to reproduce and distribute your work by accepting this distribution license. Read the terms carefully and then check the box next to the text  “I Grant the Licence”.

Review

Review all the fields you just completed. If you have to make some changes, press “Correct one of these” under the section. Once you finish your changes, press “Next” until you reach this section. 

If you do not wish to make anymore corrections, and the document is ready for deposit, press “Complete submission”

 

This completes the depositing process. The document will now go under a revision and quality control process. Once in the system, the cataloguers will add various points of access and, once approved, will be made accessible to the public. When it is finally accessible, you will receive an e-mail.  

FAQ

In the section “Submissions” I do not have any options in order to deposit  in any collection. 

  • Write and e-mail to gric@uprm.edu with your full name, college, program, and department, the collection you are requesting permission for and why. 

I cannot enter the data in this moment. 

  • If you must interrupt the process, you can go to the end of the page and press “Save & Exit”. In the menu, pick the alternative that seems best for you. 
  • To continue filling out the fields, on the right column, go to  “Submissions”. In the section Unfinished submissions, press over the title that you want to work on and then press “Resume”.

My program or department does not exist

  • Write an email to gric@uprm.edu with the full name of the program and department that it belongs to. 

Access to the documents of a collection 

  • Unless the authors solicited an embargo, the archives should be available. 

For doubts, questions, or comments about the deposit at the repository, you may communicate with gric@uprm.edu or at  (787) 832-4040 Ext. 6229/2309

Deposit guide

To access the complete guide for making deposits to this collection, click on the image below.

Derecho de Autor y Reconocimiento

Reconocimiento
El Repositorio Institucional de la UPRM es parte de la “Iniciativa Transformadora para la Educación y la Investigación Graduada” (TIGER, por sus siglas en inglés, Transformational Initiative for Graduate Education and Research), del Programa de Título V, Parte B para la Promoción de Oportunidades Post-bachillerato para Hispanos del Departamento de Educación Federal (#P031M140035).